The Statewide Criminal Justice Data Dictionary is a product of the Data Standardization Project coordinated by DCJS and contains standard data definitions developed for the electronic transmission of vital criminal justice data. This document provides the common language needed to facilitate automated data sharing within the criminal justice community. The Dictionary is designed to provide agencies with maximum flexibility in meeting their own unique operational needs for information while establishing the means to transfer elements of common interest between agencies.

The web-based version of the Dictionary is slightly modified from the tenth print edition of the Dictionary, published in June 2001. This web-based version includes features and functionality not available in the print version. As with the June 2001 edition, this version contains a total of 455 standardized elements. In addition, it contains minor updates and provides a direct link to the National Crime Information Center (NCIC). The web-based version will continue to be periodically updated, as needed.

The navigation buttons on the left of this page appear on every page in the Data Dictionary Site. Use the buttons to:

• Browse the Data Elements alphabetically
• Browse the Tables / Codes alphabetically
• Download the Data Dictionary as a Word Perfect Document, or download the Tables/Codes as database-ready text files.

Questions / Comments - The New York State Division of Criminal Justice Services welcomes questions and comments regarding the Statewide Criminal Justice Data Dictionary, including recommendations for new data elements and revisions to existing elements. Please send your questions and comments to infodcjs@dcjs.state.ny.us

Technical Assistance - "If you experience technical problems with this site, please email the New York State Division of Criminal Justice Services, or call
(800) 262-DCJS/262-3257

Supporting Documents:

• Purpose
• Dedication
• Expression of Appreciation
• Organization / Process
• Product
• Approval Policy
• Explanation of Data Dictionary Format
• Updating Procedure
• Treatment of Residual Codes
• List of Abbreviations

Updating User Information: If you have previously received a non-electronic version of the Data Dictionary, and any information has changed since you have last done so, please provide the New York State Division of Criminal Justice Services with your name and the revised information. Please also notify us if you would like to remove your name from the list to receive future non-electronic updates (Disc or CD versions) of the Statewide Criminal Justice Data Dictionary. Users of the Statewide Criminal Justice Data Dictionary are encouraged to contact the New York State Division of Criminal Justice Services with feedback regarding the Dictionary, as well as recommendations for new data elements and the revision of existing of elements.

COPYRIGHT NOTICE FOR THE STATEWIDE CRIMINAL JUSTICE DATA DICTIONARY

Copyright © 2003 by the New York State Division of Criminal Justice Services. All rights reserved worldwide. No part of this publication may be copied or distributed without the express written permission of the New York State Division of Criminal Justice Services.